W. Scott Boyd Group Grant – Eligibility & Requirements
Eligibility: Any IAWP chapter or subchapter may apply. Grants may also be requested for educational and training programs where IAWP is an official cosponsor with the agency.
Awards: Grants will be made on a first-come, first-served basis. Multiple grants in various combinations can be awarded per fiscal year as long as the combined total does not exceed the $1,000 per-chapter ceiling. Grants may be awarded at any time during the fiscal year or until budgeted grant funds are depleted. The grant award may not exceed the allowable maximum for total instructional purposes. The maximum grant amounts are based on the number of IAWP members who participate in the educational or training program. The required member participants may include those currently in their first membership year.
Required Member Participants & Grant Maximum: 5 to 9 is $250.00; 10 to 14 is $500.00; 15 or more is $750.00.
Award Ceiling: No more than $1,000 in total grant awards will be made to recipients in any US or eligible non-USA chapter during the same fiscal year. Note: To check W. Scott Boyd funding levels or the available funds that a chapter/subchapter still may be eligible to receive, contact the IAWP Administrative Office at 888.898.9960.
Course Requirements: The educational or training program must be conducted by a qualified instructor; an accredited institution (college, university, community college or business school); or a recognized professional or consulting organization. Grants cannot be used to fund IAWP institutes or conventions. Grants cannot be used to pay expenses for an agency trainer(s) who provides routine in-service instruction, but they can be used to secure an outside speaker(s) to deliver training as part of an agency’s in-service training when IAWP is an officially published cosponsor.
Application/Payment Procedures: Grant applications may be obtained from IAWP chapter presidents or their official designees. A completed application with appropriate documentation must be submitted to the chapter (not subchapter) president for initial approval, membership verification and signature. Chapter presidents are responsible for forwarding applications to the IAWP Administrative Office, which must received in Frankfort, KY, no later than 90 days after the program’s completion. The Administrative Office promptly advises the chapter president and, if applicable, the subchapter representative, of the final grant status. (Prompt response depends on expeditious handling of the request by all concerned.) When grants are denied for any reason, the executive office also notifies the International Education Committee chair. Chapters or subchapters may appeal executive office grant denials to the chair. Grant payments are made only in two ways: A) Up to 50-percent advances can be made toward the projected expenses or the educational provider’s invoice; or B) reimbursements (full or remaining amount) to the chapter, subchapter or provider after program completion.
- Up to 50-Percent Advance-Payment Procedure: Submit completed application and required documentation to the chapter president within the appropriate time frame. Documentation must include a written request for the advance, an expense breakout of costs the advance will cover, a summary of the educational or training program’s objective, a course description and a preliminary list of attendees with IAWP membership verified.
- Reimbursement Procedure: Submit completed application and required documentation to the chapter president within the appropriate time frame. Documentation must include the educational provider’s final invoice, a summary of the educational or training program’s objective, a course description and a final list of attendees with IAWP membership verified.
Note for both A and B: If the program is an IAWP-agency cosponsored initiative, a copy of the joint training proposal also must be submitted as part of the required documentation. When payments must be made to the provider, the chapter/subchapter must provide an invoice that includes the provider’s complete mailing address. If grant monies are being provided as reimbursements to individual participants, the chapter or subchapter is responsible for distribution.